Secure Retention and Archive

Data Shapers’ ECM specialists will help your organization securely centralize and manage the complete lifecycle of all of your client contracts, vendor agreements, expense documents, transactional records, business documents, databases, web site content, digital assets, media, marketing/promotional materials, and every other business critical paper-based and electronic file your organization has imagined; by providing you with the methods and tools that will enable your organization to:

• Configure enterprise wide retention and archive rules and schedules by documentation and content type.
• Categorize and organize all business critical documents and content deemed to have a finite lifespan of days, months, or years into one secured central Content Retention Repository for easy retrieval.
• Move all business critical documents and content deemed to have 7 year permanency to Content Archive Repository for safe and secure long-term storage.
• Control and manage individual and group Content Retention and Archive Repository access privileges.
• Implement single instance storage checks to eliminate the duplication of files within your Content Retention and Archive Repositories.
• Implement holds that prevent the modification and removal of documents and information
• Gain immediate and accurate access to all of your business critical information while reducing storage costs.